Handchime Loan Program Policy for 2022/23

Where, in this policy, reference is made to OGEHR or the Guild, such reference is understood to mean the Ontario Guild of English Handbell Ringers. Contact regarding the Instrument Loan Program will be made through the Instrument Loan Coordinator and the Programs Committee of the Guild.

1. The Applicant must be a duly authorized representative of (i) a school, (ii) a church, (iii) an institution, or (iv) a community group. The participating group (choir/ensemble etc.) must be a group member in good standing of OGEHR. A membership fee must be paid before instruments and ancillary equipment (herein after referred to collectively as ‘the instruments’) are provided on loan to the applicant. The members of the participating group must hold a one-year affiliate membership with the Guild. For more details on membership, please visit: https://ogehr.ca/membership/ 
2. Before the instruments are provided, the Applicant must provide proof of insurance based on the current replacement value of the instruments provided.
1. Malmark 3 octave handchime set - $3,200, plus shipping, brokerage fees & tax
2. Malmark 4 octave handchime set - $5,200, plus shipping, brokerage fees & tax
3. Malmark 5 octave handchime set - $8,300, plus shipping, brokerage fees & tax
4. Foam pads with covers @$35 per pad borrowed.
3. The Applicant shall store the instruments provided in a safe, dry and secure area.
4. The Applicant shall ensure that all individuals using the instruments are taught the proper care and use of the instruments. When in use, the handchimes shall be played on at least 2-inch foam pads. 
5. At the conclusion of the loan period, the instruments will be checked by the loan program coordinator for any condition problems or damage sustained during the loan period.
6. The Applicant is responsible for any damage to the instruments during the loan period, and the cost of any repairs at the conclusion of the loan period.
7. The loan period will be for one year—September 2022 to June 2023. 
8. At the end of the loan period, the Applicant will return the instruments to OGEHR. The Applicant will be responsible for any shipping and/or transportation costs associated with the loan. If the Instrument Loan Coordinator is required to pick-up or deliver the chimes, a cost of $.61/km will be charged (as per the current OGEHR mileage reimbursement rate).